IFFCO Group’s Recruitment Privacy Policy

Your application and your privacy

IFFCO Group protects the personal information submitted by its candidates for recruitment. Information about the applicants is recorded and managed on IFFCO Group’s HR databases and tools. The collection and processing of personal information is necessary to ensure a good and fair hiring process. The following outlines the process by which IFFCO Group collects, manages and uses the information which you provide as a candidate. By using our website(s) and/or submitting an application or other information to us, you consent to this collection, management and use of your information by IFFCO Group.

Purpose of processing

To process your job application(s);
To make and monitor employment decisions, for equality and diversity monitoring and also to meet statutory obligations. Information about nationality is recorded to support IFFCO Group’s compliance with legislation on the right to work at the location of the vacancy;
Selection and recruitment of employees, temporary agents, contract agents, students and trainees;
Management of applications at various stages of these selections;
Maintenance of a reserve list; and
For crime prevention and detection.

Identity of controller

Manager of IFFCO Group Human Resources Department (located in Sharjah, United Arab Emirates)

Information and types of information being processed

IFFCO Group will process the information (including the personal information submitted) of candidates who (i) apply for the open vacancies or (ii) apply generally for any vacancies that may arise in future. The information is mainly collected at the time of application. IFFCO Group will process the personal information which you provide through IFFCO Group’s electronic application tool(s) (or via e-mail or courier), in particular, but without limitation:

Personal information allowing the candidate to be identified, i.e. first name, last name, date of birth, gender;
Information provided by the candidate to support the selection process, i.e. address information such as street, postcode, town, country, telephone, fax, e-mail;
Information provided by the candidate to verify whether he/she fulfils the eligibility and selection criteria
Information laid down in the vacancy notice, i.e. information about nationality, languages known, educational qualifications, previous work experience, etc.

Recipients of the information processed

A limited number of staff of IFFCO Group’s Human Resources Department on a need to know basis (staff is located at different IFFCO Group locations, including the United Arab Emirates) as well as the concerned hiring managers and their administrative staff.

We may also give information about you as follows:

to other companies and/or brands in the IFFCO Group for the purposes of progressing your employment application; and
if we have a duty to do so or if the law allows us to do so.

Legal basis and lawfulness of processing

The local information protection laws and regulations of United Arab Emirates apply.

Transfer of your personal information

IFFCO Group as well as some parties that process or store personal information may be located in jurisdictions outside your country of residence. Therefore, your information may be processed and stored in these jurisdictions and, as a result, foreign governments, courts, or law enforcement or regulatory agencies may be able to obtain disclosure of your information through the laws in these countries.

Retention period

Regarding recruited applicants, their information will be stored together with their personal file and the retention period of this information will be the same as for the storage of the personal file, but no longer than necessary. The retention period for information relating to the non-recruited applicants and non-recruited applicants on the reserve lists is two years, after which time such information is destroyed.

Changes to this privacy policy

If we decide to change our privacy policy, we will post those changes on our website(s) so you are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. We encourage you to periodically review this page for the latest information on our privacy practices.

Recruitment fraud

It has come to our attention that various people and organisations unrelated to the IFFCO Group are sending emails or otherwise contacting individuals offering fraudulent employment opportunities in the IFFCO Group. These people and organisations may request personal information or money from you in order to progress the application. We would therefore advise that you never provide your bank account or credit card details as part of a job application.

During our recruitment process you would always interact with an IFFCO Group employee or representative personally for an interview before any formal offer of employment is made.

IFFCO Group will never ask for money transfers or payment of any kind from job applicants, and will never ask for advance payment from you towards travel expenses or visas/work permits if your application is successful. Be wary of anyone who asks you for money in order to take up a job opportunity with IFFCO Group as this offer will be fraudulent.

If you receive an email that appears to be from IFFCO Group that instructs you to send replies to an email address other than one ending with “@iffco.com” please treat it as fraudulent and notify us through the below mentioned email id so we can take appropriate action as quickly as possible. 

Contact information and recourse

For any questions on your rights and the exercise of your rights under this Recruitment Privacy Policy related to the processing of personal information or in case of concerns on any Personal Information Protection issue, please feel free to contact us at recruitment@iffco.com.